• VOLUNTEER PROCEDURES AND CLEARANCES

    *NEW INFORMATION* Updated November 2017 

    Thank you for your interest in volunteering in our Centennial Schools. We value your involvement and participation in our programs and trips.  We recognize that volunteers and helpers can make valuable contributions to the school district, and we encourage the use of volunteers and helpers subject to the requirements of applicable law and CSD Policy 916.

    For the safety of our children, CSD Policy 916 holds certain requirements for volunteers.  Volunteers serve in a vital role for which we are grateful in the running of our day-to-day programming. Depending on the situation, “Volunteers” requires certain documentation. 
     
    Here are the guidelines intended to help our school community interpret policy procedures. 
     
    HOW CAN I BECOME INVOLVED IN AND PARTICIPATE IN SCHOOL PROGRAMS, EVENTS, OR ACTIVITIES AS A COMMUNITY MEMBER?
     
    The School District recognizes three different categories for individuals to become involved in and participate in school programs, events, or activities:
    1. VOLUNTEERS
    2. HELPERS
    3. VISITORS
    Definitions of each of these categories can be found within Board Policy: Board Policy 916 Volunteers
     
    WHO NEEDS CLEARANCES?
     
    All VOLUNTEERS are required to obtain clearances. Only those who meet the below definition of a Volunteer are required to obtain clearances. A volunteer means an unpaid individual who:
    1. has been given responsibility for the care, supervision, guidance or control of children; or, 
    2. who is intended to or known to have regular and repeated contact with children that is integral to the individual’s responsibilities. 
    Individuals who meet the above-referenced definition of a volunteer are required to obtain clearances.  To further help you determine whether you meet the definition of a volunteer, examples of where individuals who would meet the definition of volunteer are as follows:  
    1. An adult, parent or guardian comes to school to assist the librarian and/or students in the library; 
    2. An adult, parent or guardian volunteers to go on a class trip and provides assistance to the teacher(s) during the course of the day, but may, at some point, be alone with a child; 
    3. An adult, parent or guardian coach attending practices and/or events on a regular basis. 
     
     
    WHEN DO I NEED TO GET MY CLEARANCES?
    • All volunteers are required to obtain clearances prior to volunteering.  
    • Continuing volunteers need to renew clearances once every 60 months. 
    • A volunteer has the affirmative obligation to notify the Director of Human Resources if they are arrested or convicted of a crime after clearances have been initially submitted.
    WHAT PAPERWORK DO I NEED TO COMPLETE IN ORDER TO VOLUNTEER? *All of the required clearances and TB test results must be dated within one year of starting date to volunteer.
     

    ***IMPORTANT NOTE REGARDING FBI CLEARANCE DELAY:***
    Updated November 2017

    Dear Centennial Community;

    Pennsylvania Law requires that all applicants for employment in public schools, employees of independent contractors seeking business with public schools, student teacher candidates, and volunteers undergo background checks if they will have direct contact with students. In addition, current employees and volunteers are required to renew their clearances every 60 months.   

    The following three background checks are required:

    1. Department of Human Services Child Abuse History Clearance
    2. Pennsylvania State Police Request for Criminal Records Check
    3. Federal Criminal History Record Information (CHRI)

    This email is to inform you that a new contract supplier, Idemia (formerly MorphoTrust USA, LLC), will take over the fingerprinting services contract formerly held by Gemalto (formerly Cogent).  While individuals who are required to provide their fingerprints to complete a federal criminal background check for employment should have an easier time navigating and completing the process thanks to the selection of a new supplier of Digital Fingerprint & Electronic Federal Criminal Background Check Services, there will be a delay in fingerprint services during the transition.

    This delay will occur between November 18, 2017 and November 28, 2017.

    Individuals who are not registered and fingerprinted before November 18 will have to wait until November 28 to receive those services through the new provider. The only exceptions that will be made during that timeframe will be for individuals who have an issue with a fingerprint taken prior to November 18 and will be reprinted by November 27. Those individuals who do not get their reprint by November 27 will need to re-register with the new provider and will have 90 days to get their reprint at no cost.

    Please note that no fingerprint appointments (under any system) will be available at the Bucks IU from November 28 through December 5, 2017. The Bucks IU fingerprint site will be able to accept fingerprint appointments through the new vendor Morpho/IDEMIA beginning December 6, 2017.   

    NOTE:  Under the Digital Fingerprint contract, MorphoTrust is to provide sufficient fingerprinting locations throughout the commonwealth so that no applicant will have to travel more than 25 miles to be fingerprinted.  MorphoTrust and the Department of General Services have developed a roll-out schedule for 75 public center fingerprint locations, which will be complete by the end of November/first week of December. To find a site, visit https://www.identogo.com/locations/pennsylvania. This map will continue to be updated.

    For FAQs or additional information on fingerprinting services, locations or scheduling an appointment, applicants are encouraged to visit the Idemia supplier website at https://www.identogo.com/locations/pennsylvania or https://uenroll.identogo.com/.

    If you have any questions about clearances for the purposes of employment or volunteering in the Centennial School District, please contact Hannah Messner, Director of Human Resources (MessHa@centennialsd.org).  

    Thank you for your attention to this important matter.  


    1. Volunteer Disclosure Form -  All volunteers must have a Volunteer Disclosure Form on file with the Human Resources Department. 
    2. Act 114 FBI Federal Criminal History Report- $27.00 (Online registration) (Please select the Pennsylvania Department of Education entity when registering for your FBI clearance.)
      • This is a two-step process: (1) Register and pay online, and schedule your fingerprinting appointment.  Print the registration receipt with the PAE number.  The PAE number must be provided to Human Resources; (2) Visit a fingerprinting site to have your fingerprints submitted electronically.  
    3. Act 151 Child Abuse History Clearance- Free for Volunteers (Online registration)
    4. Act 34 State Police Criminal History Report- Free for Volunteers (Online registration)
    5. TB Test Form - All volunteers who are in direct contact with students 10 or more hours per week must submit the results of a TB test in accordance with the Pennsylvania Department of Health.  
     
      
     
     
     
    IMPORTANT NOTE ABOUT CLEARANCES: 
    • All of the required clearances listed above must be dated within 60 months/5 years of submission.
      For individuals whose FBI Criminal History Report is older than one year, individuals must submit a paper copy of the unofficial Criminal History Record Information (CHRI) report on Pennsylvania Department of Education (PDE) letterhead.
    • TB test results must be dated within one year of submission.
     
    HOW DO I SUBMIT MY PAPERWORK?
     
    Complete the above forms and return it with required clearances to the Human Resources Department via email, fax, or mail/in-person:
    • Email to volunteer@centennialsd.org, or;
    • Fax to 215- 347-1386, or;
    • Mail/in-person to the Centennial School District, Administration Building, 433 Centennial Rd., Warminster, PA 18974.
    REQUIREMENTS OF A VOLUNTEER
    • A volunteer must read CSD Policy 916.  
    • A volunteer must complete the Volunteer Disclosure Form along with required clearances (and TB test results) to the Human Resources Department prior to volunteering.  
    • A volunteer must renew their clearances every 60 months. 
    • A volunteer has the affirmative obligation to notify the Director of Human Resources if they are arrested or convicted of a crime after clearances have been initially submitted.
    • Volunteers may not assume the responsibilities of District staff but may provide assistance when under the direction of a staff member and with the permission of the Administrator.
    • Volunteers may not administer or enforce discipline upon students.
    • Except in the case of life-threatening emergency, volunteers shall not administer first aid or medication to students.
    • Except as specifically authorized by Administration on a case by case basis, volunteers shall not operate any motor vehicles owned by the School District, nor shall they transport students as part of any School District program or activity.
    • All volunteers are required to maintain absolute confidentiality in working with students, staff and all privileged information in the school.

    Once again, thank you for your invaluable involvement which enriches our program overall. Thank you for your support.  If you have any questions about volunteering, assisting as a helper, or coming in as a visitor, please contact the Human Resources Department by emailing us at volunteer@centennialsd.org.